Writing Effective Letters - Mobile
Types of Letter and their Purpose
In the previous page, you learned that a letter is a written message from one party to another containing information and its main purpose is to communicate and inform the parties involved. Also, you learned that there are three important types of letters that you need to be familiarized with as a future entrepreneur: the Professional Letters, the Business Letters, and the Memorandum.
Now let us get acquainted with all of them.
Professional Letters are the correspondence you send to a company or individual. These are letters that involve your career in a company or organization.
They can also become part of a file devoted to all of your correspondence with a company or individual. Professional letters you write are likely to be kept in a file along with your resume as part of your permanent record. Letters are also your opportunity to show professional courtesy, impress companies with your knowledge of and interest in them, and allow readers to know you as a person. Good letters humanize you. And employers tend to choose people they feel they know--not strangers.
Business letters are written messages to a person or group within a professional setting. Business letters are used when the writer would like to be formal and professional. Letters may vary in length depending on the writer's objective, purpose, and message of the letter. The letter can address anyone including, but not limited to: clients and customers, managers, agencies, suppliers, and other business personnel or organizations. It is important to remember that any business letter is a legal document between the interested parties. These documents can be held for up to seven years, so it is important that all information is honest and legitimate.
A memo (or memorandum, meaning "reminder”) is normally used for communicating policies, procedures, or related official business within an organization. It is often written from a one-to-all perspective (like mass communication), broadcasting a message to an audience, rather than a one-on-one, interpersonal communication. It may also be used to update a team on activities for a given project, or to inform a specific group within a company of an event, action, or observance.