Letter Appearance

The appearance of the letter depends on its layout and the stationery used. The following are the basic things you should know when writing letters:
1. Stationery-The paper used for business letters should be of high quality.
The most common color is white. However, the colors beige, grey, blue and
mustard are already being used. The usual size of the paper is 8.5 x 11
inches.
Most companies use stationeries with letterheads. Some are simple while
others are elaborate. There are even letterheads with embossed or printed logos or designs.  Look at the image below:

2. Folding the Letter-For a size no. 10 business reply envelope, the letter
should be folded into three. First, place the letter face up on a table. Next,
fold the bottom one-third of the letter toward the top. Then, fold the top
downward. Be sure that the top portion of the letter is bigger than the folded two-thirds. See illustration below:

3. Business Envelopes-The most commonly used business envelopes are the ordinary business reply ones (size no. 10) and the window type ones (9.5 x 4 1/8). The window type envelope is usually used when sending checks and bills.  Look at the samples below:

4. Addressing the Envelope-The return address is typed two spaces from
the top of the envelope and three spaces from the left. The name, address and zip code of the addressee is typed 2.5 in. from the top and 4 in. from the side.  Look at the illustration below:

Image: https://4.bp.blogspot.com/-ME1NH5S1T2s/Vw0nBaXAaLI/AAAAAAABM4E/I4ApkIL7vhoehemHXsAqKUoZp1ugHIDWwCLcB/s640/Screenshot_107.jpg

Before the letter is delivered, the stamp will be cancelled by the post office.  Stamps are cancelled so they cannot be used again.  See example below:

Image: https://upload.wikimedia.org/wikipedia/commons/thumb/6/60/Philippines_stamp_type_B5.jpg/290px-Philippines_stamp_type_B5.jpg

5. Zip Code-The zip code is composed of four numbers. It is a code assigned to a certain locality. The zip code is very important because it will help post office personnel in sorting out letters. This is placed after the address of the person you are writing to. Refer to the illustration below:

There may be instances when you write to government or school officials. Listed below are sample forms of address you can use when writing to them:


Last modified: Wednesday, 14 September 2016, 5:56 AM